Administration Assistant

Administrative Officer – Governance Support

We are looking for a motivated and detail-oriented Administrative Officer to join our governance team. This is an exciting opportunity for someone who enjoys working in a structured environment, ensuring critical processes are accurately managed and continuously improved.

Key Responsibilities:

• Maintain and update Council delegations in external databases and internal records.
• Cross-reference documents across databases and registries to ensure consistency, accuracy, and compliance with governance requirements.
• Prepare and update instruments of delegation using MS Word.
• Liaise with internal stakeholders to ensure tasks are completed accurately and on time.
• Identify opportunities to streamline administrative processes and suggest improvements.
• Assist with other governance-related administrative tasks as directed by the Governance Coordinator or Department Manager.

Skills and Experience Required:

• High-level computer skills, including Microsoft Office suite (Word, Excel, Outlook, PowerPoint) and other relevant applications.
• Strong attention to detail with a commitment to accuracy.
• Proven ability to manage competing priorities, meet deadlines, and work under pressure.
• Excellent written and verbal communication skills, with the ability to engage effectively with staff at all levels.
• Strong interpersonal skills, including the ability to work collaboratively in a team environment.
• Demonstrated initiative and the ability to suggest and implement process improvements.

Why Work With Us:

• Opportunity to work in a supportive and professional team environment.
• Gain exposure to governance processes and administration at an organisational level.
• Develop skills in record management, compliance, and process improvement.
• Contribute to meaningful work that supports the efficient operation of Council functions.

For further information regarding this position please call Katelin Walsh on (02) 4421 2700. Or click “APPLY NOW” to apply instantly.

All submissions will be treated as private and confidential. Whilst all applications will be considered, only those who are shortlisted for the position will be contacted.